# Email Contacts

Email contacts are used for notifying MDT co-ordinators of new or relapsed diagnoses, and for dispatching reports in PDF format to nominated recipients.

Required fields are:

Display name
  abbreviated name for the contact centre in the drop-down menus (eg Newtown)
Scope
  options are 'hospital' (eg Pinderfields) or 'organisation' (eg Mid-Yorks) [see examples below]
Location
  the referral source where the contact is based (eg Newtown General Infirmary) - must exist in the referral_sources table. Select any one site if selected scope = organisation (eg SJUH for LTH, Castle Hill for Hull, etc)
Type
  options are 'mdt' or 'report' (see examples below)
Status
  options are 'all' reports or 'new' diagnoses only
Contact address
  valid email address - should comply with local regulations regarding communication of confidential information

Optional fields are:

Department
  for use when reports for a specific department (eg Histopathology) are required. This option is not relevant for MDT messages.

EXAMPLES

1) The MDT co-ordinator of Greater Newtown Trust requires notification of all new & relapsed diagnoses for all the hospitals in the division (Newtown District Hospital, Newtown General Infirmary, etc):
  Type = 'mdt', Scope = 'organisation', Status = 'all'
2) Newtown General Infirmary have requested electronic reports for their new diagnoses, but don't want reports for Newtown District Hospital:
  Type = 'report', Scope = 'hospital', Status = 'new'
3) The cancer waiting times co-ordinator at Newtown General Infirmary has requested reports for all new diagnoses for all the hospitals in the Greater Newtown Trust:
  Type = 'report', Scope = 'organisation', Status = 'new'
4) The department of histopathology at Newtown General Infirmary has requested reports for all their referrals:
  Type = 'report', Scope = 'hospital', Department = 'histopathology', Status = 'all'