Email Contacts

Email contacts are used for notifying MDT co-ordinators of new or relapsed diagnoses, and for dispatching reports in PDF format to nominated recipients. Other contacts can be added for the purpose of receiving other types of information, subject to the configuration of an external process (eg cron script, batch file) as appropriate (see examples below).

Required fields are:

Display name

abbreviated name for the contact centre in the drop-down menus (eg Newtown)

Scope

options are department, hospital & organisation (see examples below)

Source

equivalent to the hospital where the contact is based (eg Newtown General Infirmary) - must exist in the referral sources table

Type

options are mdt, report & other (see examples below)

Contact address

valid email address - should comply with local regulations regarding communication of confidential information

EXAMPLES

1) The MDT co-ordinator of Greater Newtown Trust requires notification of all new & relapsed diagnoses for all the hospitals in the division (Newtown District Hospital, Newtown General Infirmary, etc):

Type = 'mdt', Scope = 'organisation'

2) Newtown General Infirmary have requested electronic copies of their reports, but don't want reports for Newtown District Hospital:

Type = 'report', Scope = 'hospital'

3) The cancer waiting times co-ordinator at Newtown General Infirmary requires a copy of all reports for all the hospitals in the Greater Newtown Trust:

Type = 'report', Scope = 'organisation'

4) The department of neuropathology at Newtown General Infirmary has requested notification of all new cases of cerebral lymphoma, or the paediatric department request notification of all new cases <18 of age (an external process will need to be configured to service this request):

Type = 'other', Scope = 'department'