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<title>Help: Email Contacts</title>
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<h1>Email Contacts</h1>
<p class="classname">
Email contacts are used for notifying MDT co-ordinators of new or relapsed
diagnoses, and for dispatching reports in PDF format to nominated recipients.
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<u>Required fields are:</u>
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<dt>Display name</dt>
<dd>abbreviated name for the contact centre in the drop-down menus (eg Newtown)</dd>
<dt>Scope</dt>
<dd>options are 'hospital' (eg Pinderfields) or 'organisation' (eg Mid-Yorks)
[see examples below]</dd>
<dt>Location</dt>
<dd>the referral source where the contact is based (eg Newtown General
Infirmary) - must exist in the referral_sources table. Select any one
site if selected scope = organisation (eg SJUH for LTH, Castle Hill
for Hull, etc)</dd>
<dt>Type</dt>
<dd>options are 'mdt' or 'report' (see examples below)</dd>
<dt>Status</dt>
<dd>options are 'all' reports or 'new' diagnoses only</dd>
<dt>Contact address</dt>
<dd>valid email address - should comply with local regulations regarding
communication of confidential information
</dd>
</dl>
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<u>Optional fields are:</u>
<dl>
<dt>Department</dt>
<dd>for use when reports for a specific department (eg Histopathology)
are required. This option is not relevant for MDT messages.</dd>
</dl>
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<p class="title">EXAMPLES</p>
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<dt>1) The MDT co-ordinator of Greater Newtown Trust requires notification
of all new & relapsed diagnoses for all the hospitals in the division
(Newtown District Hospital, Newtown General Infirmary, etc):
</dt>
<dd>Type = 'mdt', Scope = 'organisation', Status = 'all'</dd>
<dt>2) Newtown General Infirmary have requested electronic reports for their
new diagnoses, but don't want reports for Newtown District Hospital:</dt>
<dd>Type = 'report', Scope = 'hospital', Status = 'new'</dd>
<dt>3) The cancer waiting times co-ordinator at Newtown General Infirmary
has requested reports for all new diagnoses for all the hospitals in the
Greater Newtown Trust:</dt>
<dd>Type = 'report', Scope = 'organisation', Status = 'new'</dd>
<dt>4) The department of histopathology at Newtown General Infirmary has
requested reports for all their referrals:
</dt>
<dd>Type = 'report', Scope = 'hospital', Department = 'histopathology',
Status = 'all' </dd>
</dl>
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